accounts payable assistant

We are thrilled to offer an exciting opportunity for an Accounts Payable Assistant to join our team based in Acton.
As a key member of our finance department, you will play a vital role in ensuring accurate and efficient financial operations.

Join our family-oriented company, where you can grow, learn from experienced professionals, and thrive in a supportive environment. The role offers a competitive salary of up to £32,000 (depending on experience) with many other benefits such as Cycle to works scheme, gym membership, generous pension + holiday etc.. The role reports directly to the Financial Controller.

Key Responsibilities:
Daily/Weekly Tasks:

• Process cash postings, ensuring accurate recording of financial transactions.
• Perform bank reconciliations for multi-currency accounts, maintaining financial accuracy and integrity.
• Monitor and manage stock invoices, ensuring timely and accurate processing.
• Match stock invoices to purchase orders and post invoices onto the Exact system, facilitating efficient record-keeping.
• Reconcile supplier statements, maintaining strong relationships and resolving any discrepancies.
• Liaise with network support to address outstanding stock queries, ensuring effective communication and timely resolutions.
• Generate invoices and credit notes upon request, facilitating smooth financial transactions.
• Support the Purchase Ledger Coordinator with payment runs and overhead invoices, ensuring accuracy and timeliness.

Month-End Tasks:

• Reconcile stock inventory, contributing to accurate financial reporting and inventory management.
• Produce the Goods Received Not Invoiced (GRNI) report, ensuring accurate reflection of outstanding purchase orders.
• Prepare general journal entries, maintaining accurate financial records.
• Update the receivables aging report, contributing to effective credit management and decision-making.
• Assist the Management Accountant with month-end tasks related to the purchase ledger, ensuring timely completion.

Person Profile:

• Previous experience in a similar role, demonstrating knowledge of accounts payable processes.
• Self-motivated, proactive, and a strong team player, collaborating effectively with colleagues.
• Proficiency in Microsoft Office, particularly Microsoft Excel, to perform data analysis and reporting tasks.
• Excellent communication and time management skills, capable of meeting deadlines and delivering high-quality results.
• Detail-oriented, analytical, and skilled in problem-solving, ensuring accuracy and precision in financial operations.
• Ability to work to deadlines, prioritize workloads, and deliver high-quality and timely information.

Join our dynamic team and contribute to our company's success. If you are seeking a rewarding opportunity to develop your skills and grow in a supportive environment, apply now and take the next step in your career!

In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.