facilities officer

Facilities Officer

You will be working within the Facilities and Accommodation function, providing technical support across a broad range of activities including health and safety obligations, facilities management, environmental management, and the administration of business continuity arrangements. To deliver effective, flexible and consistent support services for Facilities, Information Management and ICT with particular focus on budget management.

What will you be doing?

·      Liaising and oversee the performance of contractors and other suppliers pertaining to the facilities management of the Commission’s premises.

·      Obtaining quotations for Facilities activities and raise purchase orders and goods receipts, chasing and checking invoices for Facilities and ICT where necessary and monitor the Facilities and IT budgets with monthly and annual financial processes including transactions listings, accruals, and adjustments and to attend and participate in the monthly financial performance meeting with the heads of Facilities, IT and the finance business partner.

·      Ensure a high standard of facilities management service to the Commission. This includes space planning, and the provision of office equipment, utilities, furniture, stationery, and supplies.

·      To act as the Deputy Facilities Recovery Team Leader for the London, Belfast, Cardiff and Edinburgh BCP Emergency Response Management Teams and work with the Facilities and Accommodation Manager to support scenario tests of the BCP.

·      Work in accordance with the Commission’s policies including in particular its equality and diversity policies, its performance appraisal process, its personal and team development process (which supports the Commission’s commitment to the Investors in People standards), and its quality standards for written communications as well as working co-operatively with colleagues across the Commission, and actively participate in opportunities to communicate within the organisation including attending team and directorate meetings.

What are we looking for?

·      Willingness to work flexibly with others to respond to needs of a changing organisation.

·      Good IT skills including the use of Microsoft Outlook, Word, and PowerPoint and excellent IT skills relating to Excel.

·      Experience of managing and maintaining complex budgets including processing financial transactions

·      Experience of delivering training including site induction tours

What's in it for you?

·      Hybrid / flexible working

·      Competitive Salary

·      Great benefits

The company

The Electoral Commission is the independent body which oversees elections and regulates political finance in the UK. We work to promote public confidence in the democratic process and to ensure its integrity.

We offer excellent terms and conditions, including flexible working hours and the opportunity to join the Civil Service pension arrangements (dependant on scheme rules)

What to do now

Choose ‘Apply now’ to fill out our short application, so that we can find out more about you. If you have any questions you’d like to ask before applying, please contact ELLA AT CAPITA +44 (0) 7761554235

Capita Opportunity Statement

The parent company, Capita Plc*, are a leading UK provider of technology enabled business services. We’re supporting and improving the lives of millions of people every day and we can only do this with the right people in place, working towards a shared goal. We encourage an open, honest working environment where everyone can be true to themselves, and people are valued for their differences. We’re always challenging each other to learn and improve, because we know when we work together, we can deliver better outcomes. We work across such a huge range of businesses and sectors, that you’ll have the opportunity to grow and develop your career in any number of directions. You’ll also become part of a network of 63,000 experienced, innovative, and dedicated individuals across multiple disciplines and sectors. There are countless opportunities to learn new skills and develop in your career, and we’ll provide the support you need to do deliver. Our purpose is to create a better outcome for you.

PLEASE NOTE Closing date for applications: Monday 20th March 2023